The Annual Institute will be held in Virginia Beach, VA on April 22-25, 2018.

The Exhibit and Technology Showcase hours (subject to change) are as follows:

Sunday,
April 22, 2018
8:00PM – 9:00PM
Meet and Greet Dessert after Opening Reception in Exhibit Hall
Monday,
April 23, 2018
9:30AM – 6:00PM
Open Exhibits
  9:30AM – 10:30AM
Coffee Break in Exhibit Hall
  3:30PM – 5:30 PM
Exhibitor’s Showcase Reception in Exhibit Hall
Tuesday,
April 24, 2018
9:30AM – 5:00PM
Open Exhibits
  9:30AM – 10:30AM
Coffee Break in Exhibit Hall
  3:00PM – 4:00PM
Afternoon Ice Cream Break

Exhibit Information:

Exhibit fees for 2018:

  • $250 for a person/organization with a TOC Full Registration;
  • $750 for a person/organization with a TOC Institute Only Registration;
  • $750 for a visiting person/organization (NOT purchasing a TOC Full Registration)

2018 Exhibit fees cover the cost of one person staffing the booth. If the booth staffer is a TOC Registrant, the hotel and meal costs are included in the registration, and they are entitled to attend all Institute programs and meal functions that do not conflict with booth staffing responsibilities. One additional representative, if not a TOC registrant, is permitted to staff each booth and is responsible for room and meal costs and may not attend Institute program functions. For non-Registrants, meal tickets can be purchased at the Annual Institute registration desk on an ad hoc basis. Exhibitors who are not TOC Registrants can book room nights under the TOC Room Block directly from the Founder’s Inn.

Move-in/ Move-out Days and Hours
Exhibit installation hours are Sunday, April 22, from 2:00pm to 6:00pm. Exhibit booth walls will be cloth drapes hung from pipe frames, so please plan accordingly if you intend to hang anything in your booth. Nails, bracing, wires, tacks, staples or tape used in displays may not be attached to walls, floors or ceilings. All property destroyed/damaged by exhibitors must be replaced by the exhibitors at their expense.

Takedown should commence at 5:00pm on Tuesday, April 24 and all exhibits must be removed by 8:00pm that evening.

Exhibitor Booth Information:

Each 10×10 ft. booth includes a 6 ft. draped table, sign showing company name, and two chairs. If you want a different arrangement of furniture or set-up, please contact the Exhibit Hall Committee Chair.

Exhibitor Booth Request:

If you wish to request a specific booth number, please indicate your request below. Requests will be fulfilled first come, first serve. We cannot guarantee requests. You will receive confirmation of receipt of this contract along with your preliminary booth assignment via e-mail. There is a possibility that the floor plan may change based on the actual number of exhibitors.  In the event that the exhibit hall needs to be reconfigured, the affected exhibitors will be notified with their revised booth assignment. Booth assignments will be finalized by March 30, 2018 to prepare informational material for the Institute.

Cancellation:

In the event that your company/agency must cancel its participation, a 50% refund will be returned if written notification of cancelation is received by April 14, 2017.  There will be no refunds issued after this date.

General Conduct:

The general rules on the exhibit floor include the following:

  • Be a good neighbor.
  • No exhibit shall extend beyond the official floor plan dimensions or into an aisle.
  • No exhibit should be set up so its arrangement or manner of presentation will obstruct or interfere with the general view or rights of any other display.

Liability:

The exhibit rooms will not be secured during the day or each evening. Neither the Hershey Lodge, nor TOC, will be held responsible for any lost or damaged equipment or displays.

Exhibit Questions:

Please contact the Exhibit Hall Committee Chair.

Additional Exhibitor Services:

If you require additional services, please consult the Exhibitor Service Order Form that will be e-mailed to each confirmed exhibitor, once payment is received. This form should be submitted directly to the hotel with payment to order any services or equipment for your booth.

Exhibit Hall Floorplan